Effective Date: August 1, 2026

1. Introduction

Welcome to the St Joseph’s Secondary School (SJSS) Alumnae Website (the "Website"). This Website is operated for and on behalf of the SJSS alumnae community to help former students stay connected, share news, organise reunions, and support the school community.

The SJSS Alumnae Association ("we", "us", "our") respects your privacy and is committed to protecting your personal information. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our Website or interact with our alumnae community.

Please read this policy carefully. By accessing or using the Website, you agree to the practices described in this Privacy Policy. If you do not agree with our policies, please do not use the Website.

This policy may change from time to time. We will post any changes on this page, and we encourage you to review it periodically.

2. Information We Collect

We collect information to help us manage the alumnae community and provide you with relevant news, events, and opportunities.

Information You Provide to Us:

• Contact Information: Name, email address, postal address, telephone number.

• Profile Information: Years attended SJSS, graduation year, photographs (optional), and any other details you choose to include in your profile.

• Professional/Educational Information: Higher education details, employment history, and career information.

• Communications: Messages you send to us, comments you post on the Website, and responses to surveys or event registrations.

• Payment Information: If you make donations or pay for event tickets, we process payments securely through third-party providers. We do not store your credit or debit card details.

Information We Collect Automatically:

• Usage Data: Information about how you interact with the Website, including pages viewed, links clicked, time spent on pages, and referring websites.

• Device Information: IP address, browser type, operating system, and device type.

• Location Information: Approximate geographic location based on your IP address.

We use cookies and similar technologies to enhance your browsing experience. You can manage your cookie preferences through your browser settings.

3. How We Use Your Information

We use your personal information for purposes that support the SJSS alumnae community and uphold our Catholic values:

• To Connect the Community: Maintain an alumnae directory, facilitate networking, and help you reconnect with former classmates.

• To Share News and Events: Send newsletters, event invitations, reunion information, and school updates that may interest you.

• To Support the School: Notify you about fundraising campaigns, donation opportunities, and school development initiatives.

• To Administer the Website: Manage your account, respond to inquiries, and improve the Website's functionality.

• To Ensure Security: Monitor for fraud, protect against unauthorised access, and comply with legal obligations.

• For Internal Analytics: Analyse engagement and usage trends to better serve our alumnae community.

We do not sell, rent, or trade your personal information to third parties for their own marketing purposes.

4. Legal Basis for Processing

We process your personal information on the following legal bases:

• Consent: Where you have given us explicit permission to contact you for specific purposes, such as email newsletters or marketing communications.

• Legitimate Interests: Where we have a legitimate interest in maintaining our alumnae community and keeping former students informed, provided this does not override your privacy rights.

• Contractual Obligations: Where we need to process information to fulfil an agreement with you, such as event ticket purchases or donations.

• Legal Compliance: Where we are required to comply with applicable laws and regulations.

5. Sharing Your Information

We may share your information in the following limited circumstances:

• With Service Providers: Third parties that help us operate the Website, send emails, process payments, or provide analytics. These providers are bound by contract to protect your data.

• With the School: We may share information with St Joseph’s Secondary School for purposes related to school-alumnae engagement, events, and institutional communications.

• With Event Organisers: If you register for an event held in partnership with another organisation, we may share relevant information with that organiser.

• For Legal Reasons: If required by law, court order, or government request, or to protect the rights and safety of our community.

• With Your Consent: Any other sharing will occur only with your explicit permission.

Information from the alumnae directory is strictly for personal networking purposes and must not be used for commercial or political activities.

6. Your Rights and Choices

You have rights regarding your personal information:

• Access and Correction: You may request a copy of the personal information we hold about you and ask us to correct any inaccuracies.

• Opt-Out: You can opt out of receiving marketing communications at any time by clicking the "unsubscribe" link in any email or updating your preferences in your Website profile.

• Erasure: You may request that we delete your personal information, subject to our legal obligations to retain certain records.

• Restriction: You may request that we restrict processing of your data in certain circumstances.

To exercise any of these rights, please contact us using the details in Section 11.

7. Data Security

We take reasonable administrative, technical, and physical measures to protect your personal information against unauthorised access, loss, or misuse.

Our Website is hosted on secure servers, and we employ industry-standard security protocols, including firewalls, encryption, and secure data handling practices.

However, no transmission of information over the internet is completely secure. While we strive to protect your information, we cannot guarantee absolute security. Any transmission is at your own risk.

You are responsible for keeping your login credentials confidential. Please do not share your password with others.

8. Data Retention

We retain your personal information for as long as reasonably necessary to serve the purposes outlined in this policy—including maintaining community connections, managing your account, and fulfilling our legal obligations.

If you cease to be an active member of the alumnae community or request deletion, we will archive or delete your information, except where we are required to retain it for legal or administrative purposes.

9. International Data Transfers

Our alumnae community spans the globe. Your information may be processed, accessed, or stored outside Fiji - including in countries where our service providers operate.

When we transfer your information internationally, we take steps to ensure it receives an adequate level of protection consistent with this Privacy Policy.

10. Children’s Privacy

We do not knowingly collect personal information from children under the age of 16. The Website is intended for alumnae and adult users. If we become aware that we have collected information from a child under 16, we will delete it promptly.

11. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices or applicable law. Any changes will be posted on this page with an updated effective date.

We encourage you to review this policy periodically. Your continued use of the Website after changes are posted constitutes acceptance of those changes.

12. Contact Us

If you have questions, concerns, or requests regarding this Privacy Policy or how your information is handled, please contact us:

• St Joseph’s Secondary School Alumnae Association 

• Address: Level 1, SJSS School Hall, 5 Toganivalu Rd, Suva, Fiji 

• Email: sjssalumnaeglobal@gmail.com

• Phone:+679-8351406